Description
An exciting career awaits you
At MPC, we're committed to being a great place to work - one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment.
Position Summary:
The Event & Conference Services Coordinator plans, coordinates, and executes a wide range of MPC events, functions, meetings and experiences attended by Company executives, leaders, employees, industry peers, customers and community members. The enthusiastic, can-do individual needed for this position is capable of end-to-end management of events and meetings varying size, scale, complexity and visibility. This generally includes, but is not limited to, scheduling; coordinating venue/meeting room set-up; determining catering details; and working with designated company contacts to meet their meeting and event needs. The successful candidate will serve internal clients by helping to support and elevate attendee engagement through the development and execution of compelling and dynamic meeting and event experiences.
This role is part of the Communications & Community Relations organization and reports to the Events & Conference Services Supervisor as part of the Events & Conference Services team. This position belongs to a family of jobs with increasing responsibility, competency, and skill level. Actual position title and pay grade will be based on the selected candidate's experience and qualifications.
Key Responsibilities:
Organize meetings, events and activities through personal contact, verbal engagement and written correspondence, with primary responsibility for programs occurring in the San Antonio office conference center. Programs may include, but are not limited to, on- and off-site meetings and events, hybrid meetings, teambuilding activities, tours, luncheons, dinners and receptions.
Complete detailed planning and management of meetings and events with internal clients and organizations as necessary. Services may include, but are not limited to, coordination of hotel lodging and event space, transportation arrangements, AV requirements and other services.
Work closely with internal organizations including Facilities and Foodservice, Supply Chain, Law, Security and Tax for specific needs of meetings and events and to ensure company, customer and employee requirements are handled properly.
Coordinate production of promotional items, supplemental materials and other necessary items for high impact meetings and events, adhering to company and brand standards.
Prepare and facilitate both internal and external communications for specific meetings and events.
Prepare budgets and tracks costs for meetings, events and activities; conduct cost-benefit analysis of expenditures and cost savings; audit invoices submitted for payment; complete purchase orders and expense reports as needed to facilitate payments.
Manage meetings and events through the company's event management system, scheduling tools and work orders portal.
Establish and maintain procedures and records for recurring activities and meetings and recommend new approaches and procedures for continuous improvement.
Work as a member of the Event & Conference Services team to function effectively with colleagues, supervisors, executives, Board Members and clients. Maintain a high level of confidentiality and integrity and utilize exceptional interpersonal skills in various interactions with these groups.
Education & Experience:
High School Diploma required. Bachelor's degree in hospitality management, business, communications, marketing, public relations, or related field highly preferred.
Minimum four (4) years of experience in meeting and event planning, hospitality management and/or customer service required.
Demonstrated capability of leading meeting and event planning initiatives from beginning to end
Skills and Abilities:
Thorough understanding of the event planning and management process, including budget management
Ability to plan and manage events ranging in size, scale and complexity
Ability to manage meetings and events within an appropriate budget while still delivering an excellent client experience
Strong organizational and project management skills with attention to details; ability to manage and execute multiple priorities and events/meetings concurrently and with little oversight
Ability to deliver programs with confidence, professionalism and poise, even while under pressure
Strong vendor negotiation skills
Strong written, oral, interpersonal and presentation skills
Demonstrated ability to communicate effectively with all types of employees, from front-line workers to executives
Excellent collaboration skills with the ability to build strong relationships with clients, vendors, partners and team members
Demonstrated capacity to be highly creative, analytical and data-driven at the same time
Ability to thrive in a fast-paced, continuously changing environment with a high-degree of autonomy, accountability and accuracy
Proficiency in Microsoft Teams and Microsoft Office products and the ability to leverage technology platforms for event planning
Requirements:
Travel up to 30% is required to various field and off-site locations for related assignments.
Must be able to lift up to 20 pounds, on occasion, related to meeting and function preparations.
As an energy industry leader, our career opportunities fuel personal and professional growth.
Location:
San Antonio, Texas
Additional locations:
Job Requisition ID:
00012349
Location Address:
19100 Ridgewood Pkwy
Education:
Employee Group:
Full time
Employee Subgroup:
Regular
Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship or any other status protected by applicable federal, state, or local laws. If you would like more information about your EEO rights as an applicant, click here (https://marathonpetroleum.brandextract.com/staged/marathonpetroleum.com/content/documents/Jobs\/Department\of\Labor\EEOC_.pdf) . If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at talentacquisition@marathonpetroleum.com . Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation. Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement. Detailed benefit information is available at https://mympcbenefits.com .The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program. Equal Opportunity Employer: Veteran / Disability
About Marathon Petroleum Corporation
Marathon Petroleum Corporation (MPC) is a leading, integrated, downstream energy company headquartered in Findlay, Ohio. The company operates the nation's largest refining system. MPC's marketing system includes branded locations across the United States, including Marathon brand retail outlets. MPC also owns the general partner and majority limited partner interest in MPLX LP, a midstream company that owns and operates gathering, processing, and fractionation assets, as well as crude oil and light product transportation and logistics infrastructure.
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